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Post-Award Procedures

For the most part, your post-award requirements won鈥檛 be very demanding during graduate school. When you receive an award, make sure you save the letter from the sponsor, which will outline any requirements and conditions during the project period. In general, expect to be required to submit two things by the end of your grant:

  1. Final Report: This is usually a fairly short 鈥� just a couple pages 鈥� narrative in which you explain in detail how the sponsor鈥檚 funds helped your research, what progress you made, what you did, and your plans for completion of the project (if it isn鈥檛 finished) or for publication. The award letter will outline exactly what information they want. If it doesn鈥檛 say, give an overview of what you did during the period of support.
  2. Cost Accounting: Expect that, for the money you鈥檝e received, you will need to prove that you spent it. Save all your receipts for gas, air travel, ground transportation, accommodations, microfilm purchases, photocopying, etc. A sponsor can ask for any and all receipts. If you don鈥檛 spend all the money awarded, you will have to send it back. That鈥檚 fine. Don鈥檛 fudge your expenses, and don鈥檛 include items that aren鈥檛 allowed, such as food or entertainment. Just use sound judgment and have meticulous record-keeping, and you鈥檒l be fine.