It is the policy of the department of Institutional Research in
the Office of Planning and Policy Analysis to use these numbers to prepare data
requests so that numbers can be tracked back to the THECB submissions.
All Texas public higher educational institutions must submit periodic reports
to the Texas Higher Education Coordinating Board (THECB) to fulfill provisions
of the Higher Education Coordinating Act of 1965 as amended (codified as
Subtitle B, Chapter 61, Texas Education Code, 1971). These reports are used to
determine each institution's state reimbursement funding. These reports are
submitted electronically from 91视频 to the THECB. There are
several edits reports that are generated by the THECB that ensure that the
numbers match from one report to another. When the reports are without error and
match with corresponding reports, the data is then
certified by each institution. The process
of certification occurs approximately two (2) weeks following data submission to
the THECB. Only upon certification is the data used by the THECB to generate
funding and various state reports that are distributed among all state public
higher education institutions.
Below is a listing of the Coordinating Board Reports (CBM) with a brief
description and semester due dates:
Report: CBM001
Student Report
Description: Collects headcount, student demographics,
classification, residence, major, semester credit hours (SCH), undergraduate
& doctoral cap informaton.
Matches: SCH must match CBM004.
Submitted By/Due Dates: OPPA: November 1, March 15, August 15
Report: CBM002 Student TASP Report
Description: Includes all undergraduate students (including
transfers), who are registered for one or more CB approved courses during the
reporting period.
Matches: TASP scores must match those reported to the state by last
institution attended.
Submitted By/Due Dates: OPPA: February 1, June 15, October 1. Annual
Report: October 1
Report: CBM003 Course Inventory
Description: Lists all the courses that are approved by the
Coordinating Board for 91视频.
Matches: CBM004 courses are a subset of the course inventory.
Submitted By/Due Dates: OPPA: May 31
Report: CBM004 University Class Report
Description: Semester credit hours taught as of the 12th class day
for fall and spring and as of the 4th class day for summer. These courses also
reflect those paid by students as of the 20th class day for fall and spring and
the 15th class day during summer sessions.
Matches: CBM001 SCH and CBM008 faculty reported.
Submitted By/Due Dates: OPPA: November 1, March 15, August 15
Report: CBM005 Building & Room Report
Description: Collects data reflecting the building and room
assignments that are assigned as of the 12th class day reported on the CBM004 of
the fall semester.
Matches: CBM004 room assignments.
Submitted By/Due Dates: Facilities Planning & Construction:
November 1
Report: CBM006 End of Semester Report
Description: Reflects official enrollment as of the final class day
for each semester.
Matches: CBM004 courses submitted that reporting semester.
Submitted By/Due Dates: OPPA: February 1, June 15, October 1
Report: CBM008 Faculty Report
Description: Collects data on the academic duties and services of
each person who has a faculty appointment, regardless of their source of funds
or their assignment. Reflects conditions as of the official census date of the
fall and spring semesters.
Matches: CBM004 faculty of record is a subset of the CBM008.
Submitted By/Due Dates: OPPA: November 1, March 15
Report: CBM009 Graduation Report
Description: Reflects degrees conferred during the fiscal year
immediately preceding the fall semester in which the report is submitted. Only
approved degree programs may be submitted.
Matches: CB approved Degree Program Inventory file.
Submitted By/Due Dates: OPPA: October 1
Report: CBM00B Admission Report
Description: Collects data to meet requirements of Sections
51.801-51.807 of the Texas Education Code mandated by HB 588 of the 75th
Legislature. Reports completed application information for undergraduate,
graduate and professional student application for summer and fall terms. Data
includes student demographics and admission actions.
Submitted By/Due Dates: OPPA: November 1
Course Enrollment (or Course-Section Enrollment)
A count of students enrolled in a course-section(s). A student taking more
than one course-section will generate more than one course enrollment.
Therefore, course enrollment figures should not be confused with student
headcounts because the course enrollment figures will likely be higher. Also
referred to as course-section or class seat count.
Day/Evening Students
Day students represent the number of students taking only day-time
course-sections. Evening students are only taking evening course-sections.
Students that take any combination of day and evening course-sections are
counted in the 'Both' category. Evening course-sections are defined as sections
with a start time at or after 5:00 PM, except for course-sections in the
Colleges of Education and Technology and the Department of Geology where evening
sections start at or after 4:00 PM. Note: In past fact books, a student taking
at least one evening course-section and any number of day-time course-sections
was classified as an evening student. This convention has been discontinued.
Common Data Set (CDS)
The concept of compiling a common data set resulted from several large data
collectors including U.S. News and World Report, Princeton Review, and
Wintergreen/Orchard House to collect a set of information that would be
consistent. Definitions were standardized and are reported annually. Our office
has included this information in our Fact Book as a source of
information for our customers.
Degrees Reported or Degrees Awarded
A count of the number of degrees awarded to students during a specified
period of time and reported as an official count for the period. For example,
the number of degrees awarded during an academic year must be reported to the
state by November 1 of the following year. Once reported and certified as
correct, the reported figure does not change.
Doctoral Students
Students who have been accepted into a doctoral degree program and either
have (1) earned a masters degree which the institution recognizes as the
equivalent of one year's work toward the intended degree or (2) completed at
least 30 credit hours of graduate level course work which the institution
considers as work toward their intended degree.
Ethnicity or Racial/Ethnic Heritage
Ethnicity codes are based on federal and state standards. Categories are
White/Other (White-Non Hispanic), African-American (Black-Non Hispanic),
Hispanic, Asian American (Asian or Pacific Islander), Native American (American
Indian or Alaskan Native), and International. The information is self-reported
by the student. Missing data is reported in the 'Unknown' category.
International is defined as a non-resident alien, a person who is not a citizen
of the U.S. and who is in this country on a temporary basis and does not have
the right to remain indefinitely. A resident alien, a non-citizen who has been
lawfully admitted for permanent residence, is reported in the appropriate
racial/ethnic category along with U.S. citizens.
Faculty
Per the Coordinating Board, this includes all faculty (ranked, unranked, and
student faculty) regardless of their source of funds or their assignment. This
includes research faculty, librarians, administrators with faculty titles, and
faculty who may be on leave. Faculty also includes adjunct, special, visiting,
emeritus and lecturer.
Faculty and Staff Full-Time Equivalency (FTE)
Total percent of appointment for all assignments of an employee. A 100%
(full-time) appointment equals 1.00 FTE, a 49% (part-time) appointment equals
.49 FTE, etc. The FTE is the sum of the percents stemming from each assignment
(e.g., faculty, administrative, research). The FTE should not exceed 1.00,
except in the case of overload appointments.
Faculty Full-Time, Nine Month Salary
Faculty salaries paid with a nine month contract.
Fiscal Year (FY)
In Texas, defined as the period starting September 1 and ending August 31,
and identified by the last calendar year in the period. For example, September
1, 1999, to August 31, 2000, is FY 2000 (or FY 00).
First-Time-In-College Freshman (FTIC)
Students who attend the university for the first time after (1) earning a
high school degree, (2) passing a high school equivalence examination, or (3)
having earned less than 15 credit hours from another institution(s) of higher
education. Students enrolled in the fall term who attended college for the first
time in the prior summer term are included as are students who entered with
advanced standing (college credits earned before graduation from high school).
Freshman Students
Undergraduate students who have earned fewer than 30 credits.
Full-Time Faculty
Faculty are considered full-time with a total FTE equal to or greater than
0.97.
Full-time Students (FT)
Undergraduate, post baccalaureate and special professional students are
defined as full-time students if attempting twelve (12) or more credit hours
during the semester. Full-time status for masters and doctoral students is
defined as attempting nine (9) credit hours or more during the semester. This
definition is consistent with the Common Data Set and IPEDS
definitions.
Gender
Female or male, self-reported by the student. Note: Per state guidelines,
'male' is used as the default code for students who do not report their gender.
Grade Point Average (GPA)
UH uses a standard four point scale for GPA. The average GPA figures in this
document are for students enrolled in each college, not the average grades of
courses taught by each college.
- Cumulative GPA represents all graded academic performance for a
student or population of students at the university for all semesters.
- Semester GPA represents the graded academic performance of a
student or population of students during a single semester.
Graduate Students
Combined masters and doctoral students.
Graduate Courses
Courses taught at masters or doctoral levels of instruction. This is not
dependent on the student level, but instead on the intended level of
instruction.
Headcount (HC) also called 'Enrollment'
A count of students, faculty, and/or staff where each individual is counted
once. This is in contrast to the FTE count where an individual may be counted as
less than or more than once.
Instructional Faculty
Includes all instructional staff (ranked, unranked, and student faculty).
Instructional Full-Time Equivalency (FTE)
Total instructional staff percent of appointment from all faculty
assignments directed to instructional activities.
Integrated Postsecondary Education Data System (IPEDS)
Federally required annual surveys from the National Center for Education
Statistics (NCES) which is part of the U.S. Department of Education. IPEDS
surveys all postsecondary institutions, including universities and colleges, as
well as institutions offering technical and vocational education beyond high
school who receive federal funding. IPEDS began in 1986, replacing the Higher
Education General Information Survey (HEGIS), which began in 1966.
Junior Students
Undergraduate students who have earned more than 59 but fewer than 90
credits.
Law Students
Students who have been accepted into either the LLM (master's program) or
the special professional law degree program.
Lower Division Courses
Courses taught at the freshman or sophomore levels.
Lower Division Undergraduate Students
Students who are classified as freshmen or sophomores.
Masters Students
Students who have been accepted into a masters degree program and have
earned an undergraduate degree; or who have been accepted into a doctoral degree
program but have not (1) earned a masters degree nor (2) completed at least 30
credit hours of graduate level course work which the institution considers as
work toward their intended degree.
Minority
'Minority' represents the sum of four racial/ethnic heritage categories:
African-American, Hispanic, Asian American, and Native American. However, in
some documents, such as the Legislative Appropriations Request (LAR), Asian
Americans are not included in minority figures. There are new terminologies that
can be used to determine minority status:
- Represented Minorities includes Asian Americans.
- Under-represented Minorities includes African-American, Hispanic,
and Native American ethnic categories.
Mode of Admission
Categorizes the source and level of the new or progression students. These
include first-time-in-college; undergraduate transfer; new post baccalaureate,
graduate, and special professional, progression graduate, and transient
students.
New Students
Students who attend the university for the first time. By definition, new
graduate students include only students who are new to the university, not
students who move from one degree level up to a higher degree level
('progression' students). By convention, the fact book has included progression
graduate students in the tables of new students. This convention has been
continued with the numbers of progression students clearly identified in the
tables.
Non-Duplicated Headcount
When counting individuals, a person may be appropriately included in more
than one category. A non-duplicated headcount uses a rule by which the
individual is counted only once. For example, a staff person may have more than
one appointment with different titles. When producing a staff count by title,
the individual could be counted once in each title category. When producing a
non-duplicated headcount, the individual would be counted only once and
associated with only one title, possibly based on the FTE per appointment.
Non-Tenure Track Faculty
Faculty who hold an appointment/position not eligible for tenure as defined
in the UH Faculty Handbook.
Official Reporting Date (ORD)
The 12th class day for the fall and spring semesters and the
4th class day for each of the summer terms. The data collected as of
this date is used to construct all Coordinating Board files and produce all
student, faculty and course data and also referred to as ORD. The
12th class day, or ORD, represents a snapshot at that point in time
whereas the student data base reflects the data at the current point in time,
reflecting all changes, additions and deletions to the database.
Optometry Students
Students who have been accepted into the special professional optometry
degree program.
Part-Time Faculty
Faculty are considered part-time with a total FTE less than 0.50 .
Part-Time Students (PT)
Based on federal guidelines, undergraduate, post baccalaureate, and special
professional students are defined as part-time students if attempting less than
twelve (12) credit hours during the semester. Part-time status for masters and
doctoral students is defined as attempting less than nine (9) credit hours
during the semester. This definition is consistent with the Common Data
Set and IPEDS definitions.
Post Baccalaureate (or Postbaccalaureate) Students
Students who have earned an undergraduate degree or higher and (1) are
seeking a second baccalaureate degree, (2) are seeking certification, (3) have
been conditionally admitted for a graduate degree program pending the successful
completion of certain undergraduate prerequisites, or (4) are taking occasional
courses with a non-degree objective.
Progression Students
Students who have earned a previous degree at the 91视频 and
are now in another higher education degree program at 91视频
without any semester break between completion and beginning the new degree
program.
Ranked Faculty
Faculty with the titles of Professor, Associate Professor, Assistant
Professor, or Instructor. There are other faculty positions that, although are
non-tenure track, also include a rank in their title: adjunct, visiting,
research, clinical and part-time faculty.
Research Assistants (RA)
Graduate Assistants with a research assignment.
Scholastic Assessment Tests (SAT)
National standardized tests provided to 'college-bound' high school students
by the College Entrance Examination Board to provide a measure of students'
academic preparation. The basic SAT consists of two sections which are scored
separately, the SAT Math and the SAT Verbal. The sum of the scores for each
section is called the SAT Combined score. UH uses the SAT scores as an
admissions criterion for FTIC freshmen. Note: In April, 1995, SAT introduced a
new recentered scale for its test scores.
Semester Credit Hour (SCH)
The semester credit hour is defined as the credit hours assigned to a
course. This is generally based on the number of hours the course meets per
week. The SCH a course produces is determined by multiplying the enrollment of
the course by the credit hours of the course. The SCH of a student is determined
by adding the credit hours from all the student's courses. There are a number of
ways to organize and report SCH.
Semester Credit Hours by Student Level or Classification (SCH-SL)
Using this methodology, SCH is aggregated by student level or
classification. For example, the number of SCH generated by sophomore students
(by classification) or by lower division students (by level). When SCH counts
are shown for students majoring in a college or program, they are normally
aggregated in this manner. Unless otherwise identified within a table or graph
title or text, assume that SCH figures are aggregated by student level or
classification.
Semester Credit Hours by Student/Course Level (SCH-SCL)
The state of Texas defines SCH production for reporting and formula funding
purposes by the interplay between the academic level of a student (student
level) and the instructional level of a course (course level). For the UH, the
SCH-SCL relationship as defined by the THECB is shown in the table below.
Senior Students
Undergraduate students who have
earned more than 89 credits.
Sophomore Students
Undergraduate students who have earned more than 29 but fewer than 60
credits.
Special Professional (or Professional) Students
Combined Law, Pharmacy and Optometry students.
Special Professional (or Professional) Courses
Courses taught at the special professional level (law, pharmacy and
optometry).
Student Classifications
The classifications are freshman, sophomore, junior, senior, post
baccalaureate, masters, doctoral, law, optometry, and pharmacy.
Student/Faculty Ratio (or Student-to-Faculty Ratio)
The UH definition is student FTE divided by instructional faculty and
student FTE. There are several definitions for this ratio. The CDS defines
student faculty ratio without teaching assistants and faculty and students in
stand-alone graduate or professional programs such as medicine, law, dentistry,
social work, business or public health and veterinary medicine are also
excluded.
Student Full-Time Equivalency (FTE)
Student full-time equivalency is calculated by dividing the student/course
level SCH generated (SCH-SCL) by the appropriate divisor as shown below per
Texas Higher Education Coordinating Board guidelines:
- Undergraduate
FTE:
undergraduate student/course level determined SCH divided by 15 (the number of
hours considered as a full-time student). NOTE: IPEDS and CDS define
Undergraduate FTE using 12 hours as a full time student.
- Masters FTE:
masters student/course level
determined SCH divided by 12 (the number of hours considered as a full-time
student). NOTE: IPEDS
and CDS define masters' FTE using 9 hours as a full time
student.
- Doctoral
FTE: doctoral
student/course level determined SCH divided by 9 (the number of hours
considered as a full-time student). NOTE: IPEDS and CDS define doctoral
FTE using 9 hours as a full time student.
- Special Professional
FTE: special
professional student/course level determined SCH divided by 12 (the number of
hours considered as a full-time student). NOTE: IPEDS and CDS indicate special
professional FTE should be defined as per the institution's definition of a
full time special professional student.
| Matrix of Student SCH Full-Time
Equivalents |
|
|
|
|
|
|
|
|
State |
Federal |
Data Standard |
| Student
Definition |
THECB |
IPEDS |
CDS |
| Undergraduate
FTE |
15 |
12 |
12 |
| Masters
FTE |
12 |
9 |
9 |
| Doctoral
FTE |
9 |
9 |
9 |
| Special
Professional |
12 |
12 |
12 |
|
|
|
|
| THECB = Texas Higher Education
Coordinating Board |
|
|
|
| IPEDS = Integrated Postsecondary Data
System |
|
|
|
| CDS = Common Data Set |
|
|
|
Student Level
Includes lower division (freshmen and sophomore) undergraduates, upper
division (junior and senior) undergraduates, all undergraduates, post
baccalaureate, graduate (masters and doctoral), and special professional.
Tenure Track Faculty
Faculty without tenure holding an appointment/position eligible for tenure
as reported to the Coordinating Board.
Tenured Faculty
Faculty who have received tenure as reported to the Coordinating Board.
Texas Higher Education Coordinating Board (THECB or CB)
In 1965, the 59th Texas Legislature established the Texas Higher Education
Coordinating Board and charged it with the responsibility of coordinating and
monitoring colleges and universities in the state of Texas. THECB has broad
powers and is directly responsible for the formula process used to make
appropriation recommendations to the legislature for higher education.
Transient Students
Students who are taking courses at the university for transfer to another
university where they are earning their degree.
Undergraduate Students
Degree seeking students who are classified as freshmen, sophomores, juniors,
or seniors. Also, the sum of lower and upper division undergraduates.
Upper Division Courses
Courses taught at the junior and senior levels.
Upper Division Undergraduate Students
Students who are classified as juniors or seniors.